We are looking for a detail-oriented Project Assistant to join a non-profit organization in Minneapolis, Minnesota on a Contract basis. This role supports fundraising and development operations by coordinating grant-related activities, maintaining organized records, and helping teams stay on schedule with partner communications and reporting needs. The position also contributes to volunteer engagement and cross-functional projects that strengthen the organization’s outreach and funding efforts.
Responsibilities:
- Prepare and organize grant applications, progress reports, and supporting materials for submission to institutional funders.
- Gather program updates, outcome data, financial details, and narrative content from internal teams to support external reporting and communications.
- Maintain accurate tracking systems for grants, deadlines, submissions, and donor records to ensure information is current and accessible.
- Research funding prospects, sector trends, and community developments to inform institutional outreach and strengthen proposal content.
- Coordinate reporting timelines and follow up with stakeholders to keep deliverables on schedule and aligned with compliance expectations.
- Support volunteer activities by assisting with outreach, scheduling, registration, attendance tracking, and follow-up communication.
- Partner with program and operational staff to organize volunteer project logistics and document participation results.
- Help produce stewardship materials, funder updates, and recognition efforts that reinforce strong relationships with partners and supporters.
- Contribute administrative and project support for additional development initiatives and departmental priorities as needed.
- Experience supporting projects with multiple deadlines and maintaining organized workflows in a fast-paced environment.
- Working knowledge of grant coordination, including foundation grants, government grants, reporting, and documentation management.
- Strong project management and timeline management skills with the ability to track progress across several initiatives.
- Ability to collect, organize, and interpret data for reports, partner communications, and internal planning.
- Effective written and verbal communication skills for collaborating with staff, volunteers, donors, and funding partners.
- Proficiency with donor databases, spreadsheets, and standard office software used for recordkeeping and reporting.
- Ability to handle confidential information with professionalism, accuracy, and attention to detail.