Archived listing. The details below describe a past opening.
We are looking for a Payroll Specialist to join our team in an on-site contract role with the potential to become permanent. This position is ideal for a payroll specialist who can manage high-volume processing with accuracy, maintain strong compliance standards, and provide dependable support to employees and internal partners. The role will play a key part in ensuring timely payroll execution across multiple pay cycles while helping maintain complete and reliable payroll records.
Responsibilities:
- Administer end-to-end payroll processing for weekly, bi-weekly, semi-monthly, and monthly pay schedules with a strong focus on timeliness and precision.
- Maintain and update payroll records for employee onboarding, departures, compensation changes, direct deposit setup, and tax withholding elections.
- Examine payroll data before each cycle to identify discrepancies, correct errors, and confirm accurate payments.
- Handle special earnings and deductions such as bonuses, commissions, garnishments, benefit deductions, and other payroll adjustments.
- Reconcile payroll reports and contribute to month-end, quarter-end, and year-end close activities, including required payroll reporting.
- Prepare year-end payroll documents such as W-2s and assist with payroll tax filing obligations.
- Address employee questions related to pay statements, taxes, deductions, and timekeeping concerns in a courteous and timely manner.
- Work closely with HR, Benefits, Accounting, and Finance teams to preserve payroll accuracy, data consistency, and policy compliance.
- Provide payroll records, reports, and supporting documentation for internal and external audit requests.
- Demonstrated experience managing full-cycle payroll from data review through final processing and reporting.
- Background supporting multi-state payroll environments with solid knowledge of applicable compliance requirements.
- Hands-on experience using ADP Workforce Now for payroll administration and record maintenance.
- Proven ability to process payroll for a workforce of more than 500 employees.
- Strong understanding of payroll laws, tax withholding practices, garnishments, and standard deduction processes.
- High attention to detail with the ability to audit payroll data and resolve discrepancies efficiently.
- Effective communication skills and the ability to collaborate with cross-functional teams while responding to employee inquiries.