Archived listing. The details below describe a past opening.
We are looking for a Legal Assistant to support litigation matters for a contract position based in Boca Raton, Florida. This role will contribute to the preparation of legal documents, coordination of court filings, and day-to-day administrative support for attorneys handling civil litigation matters. The ideal candidate brings strong organizational skills, excellent written communication, and the ability to manage deadlines in a fast-paced legal environment.
Responsibilities:
- Prepare, revise, and format legal correspondence, pleadings, motions, memoranda, and related case documents with a high level of accuracy.
- Review written materials carefully to ensure proper grammar, consistency, and thorough presentation before submission or distribution.
- Handle daily administrative support tasks such as scanning, copying, and document transmission to keep legal workflows moving efficiently.
- Organize and submit court filings in compliance with applicable federal, state, and local rules, including electronic filing procedures.
- Maintain attorney schedules in calendaring systems and email platforms while tracking key dates, hearings, and filing deadlines.
- Monitor case timelines proactively, follow up on pending items, and help ensure all legal obligations are completed on time.
- Keep client and matter files current, orderly, and complete so information is readily accessible when needed.
- Communicate effectively with clients, attorneys, court personnel, and opposing counsel, and provide front-desk support when coverage is needed.
- Minimum of 3 years of experience in a legal support role, with a strong preference for civil litigation experience.
- Working knowledge of court filing practices and procedures across federal, state, and local jurisdictions, including e-filing.
- Strong proficiency with Microsoft Word, Excel, and PowerPoint, along with confidence using online research tools.
- Ability to type at least 65 words per minute with consistent accuracy and attention to detail.
- Excellent proofreading, grammar, and legal document formatting skills.
- Proven ability to manage multiple priorities, stay organized, and perform effectively under tight deadlines.
- Strong communication skills and the ability to work independently while supporting attorneys and legal staff.