Robert Half Legal is partnering with a prestigious academic healthcare institution in San Francisco to identify a highly experienced Executive Assistant for a short-term, hybrid contract opportunity (2 days onsite/3 days remote) spanning November through December 2026. This position will provide high-level executive and administrative support to senior leadership within the Office of Legal Affairs, including complex calendaring, executive communications, document preparation, and project coordination, while also providing coverage for other administrative support staff during absences. The ideal candidate will have extensive experience supporting senior executives in a fast-paced, highly confidential professional environment, with strong organizational skills, independent judgment, and the ability to manage competing priorities with professionalism and discretion. While the client prefers full-time availability (40 hours per week), qualified candidates seeking part-time opportunities will also be considered.
Key Responsibilities
- Provide high-level executive and administrative support to the Chief Campus Counsel/Vice Chancellor within a fast-paced, highly confidential legal environment.
- Manage complex executive calendars, coordinate meetings and appointments, prioritize scheduling requests, and accommodate competing demands from senior leadership.
- Coordinate communications and serve as a professional point of contact for senior university leadership, internal departments, attorneys, and external stakeholders.
- Prepare, draft, edit, proofread, and format executive correspondence, reports, presentations, and legal-related documents, ensuring accuracy and professionalism.
- Support project coordination and administrative workflow management, including tracking deadlines, monitoring outstanding action items, and facilitating follow-up across departments.
- Organize and maintain electronic records, confidential files, document management systems, and other administrative resources.
- Handle sensitive, confidential, and potentially attorney-client privileged information with exceptional discretion, sound judgment, and strict attention to confidentiality.
- Provide administrative coverage for other members of the Office of Legal Affairs during staff absences, adapting to changing priorities and departmental needs.
- 3+ years' experience providing high-level executive and administrative support to senior executives, C-suite leadership, general counsel, vice chancellors, or comparable senior leadership
- Demonstrated experience supporting executives within a legal department, higher education institution, government agency, healthcare organization, or similarly complex professional environment
- Demonstrated expertise managing complex executive calendars, coordinating high-level meetings, and balancing multiple competing priorities.
- Excellent written and verbal communication skills, with strong experience preparing, editing, proofreading, and formatting professional correspondence and documents.
- Strong organizational and project coordination skills, including experience managing administrative workflows, tracking deliverables, and maintaining accurate records.
- Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, and the ability to quickly learn new systems and document management platforms.
- Exceptional professionalism, discretion, independent judgment, and demonstrated ability to handle highly sensitive and confidential information.
- Ability to work independently, anticipate executive needs, adapt quickly to new environments, and provide effective support with minimal supervision.
- Availability to provide full-time or part-time temporary support during November and potentially December 2026, with the ability to report onsite in San Francisco as required.
