We are looking for a Jr. Administrative Assistant to join a global team in San Diego, California on a Contract basis. This position supports senior leaders and day-to-day operations in a fast-moving environment, requiring sound judgment, exceptional organization, and a service-oriented approach. The role is well suited to someone who can manage shifting priorities, coordinate logistics across time zones, and represent the team with tact and attention to detail.
Responsibilities:
- Manage complex schedules, arrange meetings, and coordinate conference calls across multiple time zones to keep priorities on track.
- Organize domestic and international travel plans for meetings and race-related events, including itineraries, lodging, and transportation details.
- Provide administrative support for visiting guests and internal stakeholders, ensuring a smooth and detail-oriented experience from arrival through follow-up.
- Track action items, support project coordination, and help move operational tasks forward in partnership with team leaders.
- Prepare, review, and maintain records such as travel materials, meeting documents, and export-import documentation with a high level of accuracy.
- Serve as a dependable point of contact for scheduling changes, logistical questions, and time-sensitive administrative needs.
- Assist with event and race support activities throughout the year, including tasks that may occasionally require flexibility outside standard business hours.
- Previous experience in an administrative, executive support, or operations coordination role.
- Strong ability to manage calendars, schedule meetings, and handle competing priorities in a fast-paced setting.
- Experience arranging travel and coordinating logistics for multiple stakeholders.
- Comfortable working with conference calls, virtual meetings, and cross-functional communication.
- Excellent organizational skills with close attention to detail and follow-through.
- Clear and effective communication style with the ability to interact warmly with a wide range of contacts.
- Ability to remain adaptable, resourceful, and composed when priorities shift quickly.