We are looking for a detail-oriented Full Charge Bookkeeper to support a detail-oriented services organization. This Contract opportunity is ideal for someone who can independently manage day-to-day accounting activity in a small-business setting while maintaining accurate records and strong documentation practices. The role is part-time, expected to average 15-20 hours per week, and requires hands-on experience across payables, receivables, reconciliations, payroll review, and compliance support.
Responsibilities:
- Oversee the full accounts payable process, including reviewing bills, preparing payments, and maintaining complete vendor records and supporting files.
- Prepare and distribute customer invoices, monitor receivable activity, and keep related accounting documentation organized and current.
- Reconcile bank transactions and resolve discrepancies to ensure financial records remain accurate and up to date.
- Balance intercompany activity across multiple QuickBooks Online entities and related bank activity.
- Verify employee hours for payroll processing, review payroll output for accuracy, and coordinate with the external payroll provider when follow-up is needed.
- Gather vendor tax forms and banking details to support proper setup and payment processing.
- Produce and issue annual 1099 forms while maintaining the records needed for audit and compliance purposes.
- Upload and route documents for signature through SignNow and maintain orderly accounting support files.
- Assist with additional account reconciliations and general bookkeeping tasks as business needs evolve, including supporting a transition from the current bookkeeping resource.
- 3+ years of experience in full charge bookkeeping or hands-on accounting support.
- Proficiency with QuickBooks Online and confidence navigating day-to-day bookkeeping functions within the platform.
- Working knowledge of debits and credits, general ledger activity, and the full accounts payable and accounts receivable cycle.
- Experience performing bank and intercompany reconciliations with strong attention to accuracy and follow-through.
- Familiarity with payroll review processes and coordination with a third-party payroll provider; ADP experience is a plus.
- Ability to manage 1099 preparation, vendor onboarding documentation, and organized record retention.
- Comfortable working independently in a small-company environment with direct collaboration across the business.
- Availability to work a part-time schedule of 15-20 hours per week in a Long-term Contract role.