Archived listing. The details below describe a past opening.
We are looking for a highly organized Executive Assistant to support a senior leader and contribute to the smooth operation of a fast-moving manufacturing technology company. This contract position with permanent potential blends executive support, travel coordination, administrative operations, and light project coordination, making it ideal for someone who can shift priorities quickly and handle both business and personal logistics with professionalism. The role offers broad exposure across leadership, finance support, and event planning in a small, fast-paced environment where discretion, follow-through, and sound judgment are essential.
Responsibilities:
- Manage a complex calendar by scheduling meetings, resolving conflicts, and keeping priorities aligned for executive leadership.
- Coordinate detailed travel plans, including flights, hotels, ground transportation, and itinerary updates for business and related logistics needs.
- Support company meetings and events by arranging meals, organizing logistics, and ensuring plans run smoothly from start to finish.
- Assist with invoice handling and sales order-related administrative tasks while providing dependable customer service and accurate follow-up.
- Enter, update, and maintain records and other administrative data with a high level of accuracy and confidentiality.
- Provide administrative support to finance-related activities and help keep day-to-day operational tasks organized and on schedule.
- Track action items and contribute to small project coordination efforts, including communication with external contractors and internal stakeholders.
- Serve as a dependable partner to leadership by handling a mix of executive and personal assistant responsibilities with professionalism and flexibility.
- Proven experience supporting executives in a fast-paced business environment with changing priorities.
- Strong background in calendar management, executive meeting coordination, and detailed travel planning.
- Ability to manage sensitive information discreetly and maintain a high level of professionalism in all interactions.
- Comfortable balancing multiple assignments at once while staying organized and meeting deadlines.
- Experience with administrative support related to invoices, data entry, or general business operations.
- Confident communication skills and the ability to work effectively with leaders, finance teams, customers, and external partners.
- Demonstrated resilience, sound judgment, and the confidence to navigate demanding situations with tact and composure.