We are looking for an Events Operation Associate Manager to support event execution through exhibitor coordination, operational planning, and detailed project follow-through in Las Vegas, Nevada. This Contract position offers the opportunity to work across event logistics, vendor communication, reporting, and onsite delivery to help create well-organized and successful programs. The ideal candidate is highly organized, service-driven, and comfortable managing multiple moving parts in a fast-paced event environment.
Responsibilities:
- Serve as a primary point of contact for exhibitor-related questions, providing timely guidance on fulfillment details, branding submissions, shipping needs, and production requirements tied to contracted packages.
- Support event layout planning by updating floor plans and helping align booth placement, attendee flow, utility access, and venue safety standards.
- Coordinate service requests with event partners and vendors, including connectivity, power, audiovisual support, equipment, and venue services, to keep move-in and move-out activities running efficiently.
- Partner with internal teams and external suppliers to organize event communications across digital channels such as websites, email campaigns, and webinar touchpoints.
- Oversee assigned signage logistics by gathering content, routing materials for review, confirming approvals, and helping manage installation and removal onsite.
- Assist in the preparation of printed and digital event materials, while also contributing to post-event summaries, attendee feedback collection, and reporting deliverables.
- Maintain accurate records and databases, complete data entry tasks, and produce recurring operational reports that support both current planning and historical tracking.
- Provide financial coordination support by tracking expenses, reviewing invoices, preparing payment documentation, and helping monitor estimates against event budgets.
- Travel to event locations as needed to assist with exhibitor services, logistics coordination, and onsite problem-solving during live programs.
- 1-2 years of experience in event coordination, customer support, hospitality operations, venue services, facilities administration, or a closely related environment; internship experience may also be considered.
- Demonstrated ability to deliver strong customer service while managing multiple requests and deadlines with professionalism.
- Excellent organizational, interpersonal, and time-management skills in a detail-oriented work setting.
- Proficiency with Microsoft Office applications, with particular strength in Excel.
- Willingness and ability to travel up to 25% for onsite event support.
- Experience handling financial administrative tasks such as invoice follow-up, billing support, account reconciliation, or related accounting functions is a plus.