We are looking for a Controller to lead core financial operations for a multi-entity real estate organization in West Palm Beach, Florida. This role oversees accounting, cash management, payroll administration, insurance coordination, and lender reporting while helping maintain accurate records across a diverse property portfolio. The position requires a hands-on, detail-oriented individual who can manage deadlines, support compliance obligations, and assume ownership of responsibilities during a planned leadership transition.
Responsibilities:
- Direct the monthly accounting cycle, including journal entries, account reconciliations, close activities, and allocations among related entities.
- Produce timely cash flow summaries for each asset, monitor daily liquidity needs, and address funding gaps across accounts.
- Develop annual property-level budgets with capital planning assumptions and analyze operating results against forecasts.
- Prepare financial packages for lenders, investors, and partners on a quarterly and annual basis, ensuring accuracy and completeness.
- Administer banking activities such as account oversight, reconciliations, payment approvals, credit card review, and coordination with banking contacts.
- Oversee the company’s insurance program by tracking renewals, reviewing coverage terms, confirming certificates, allocating shared premiums, and managing claims through resolution.
- Support human resources and payroll operations by maintaining employee records, coordinating onboarding, administering benefits-related updates, and processing biweekly payroll with required reconciliations.
- Maintain compliance reporting for loans and regulated entities, including surplus cash submissions, covenant tracking, insurance documentation, and construction draw follow-up.
- Coordinate year-end audit and tax support by compiling requested documentation, responding to auditor inquiries, and tracking filing deadlines across entities and jurisdictions.
- Partner with the outgoing leader during the transition of accounting, treasury, payroll, and insurance responsibilities to ensure continuity and full ownership of the function.
- Background in accounting leadership with experience supporting multiple entities, ideally within real estate development, real estate accounting, or property management environments.
- Strong command of month-end close, intercompany accounting, treasury management, and cash flow reporting.
- Experience preparing financial statements, lender packages, budgets, and variance analyses for asset-based businesses.
- Working knowledge of payroll processing, general ledger reconciliation, and employee record administration.
- Familiarity with insurance administration, including renewals, certificates of insurance, claims coordination, and policy tracking, is preferred.
- Proficiency with QuickBooks and payroll or HRIS platforms, along with strong Excel and reporting skills.
- High level of accuracy, sound judgment, and the ability to manage competing priorities under recurring deadlines.