We are looking for a Billing Coordinator to support accurate invoicing and receivables operations in our office. This position plays a key role in coordinating billing activities, maintaining strong communication with attorneys, clients, and internal staff, and ensuring sensitive financial information is handled with discretion. The ideal candidate brings a solid understanding of the full accounts receivable cycle, general accounting practices, and legal billing workflows in a fast-paced environment.
Responsibilities:
- Manage the invoicing process by reviewing client-specific billing requirements and ensuring bills are prepared in accordance with established guidelines.
- Conduct conflict searches for new matters when requested and help facilitate proper matter intake procedures.
- Create and maintain new matters within billing platforms, including the setup of attorneys, rate structures, and budget details across electronic billing systems.
- Provide limited time-entry support for attorneys to help maintain complete and timely billing records.
- Prepare and distribute prebills, work closely with attorneys to confirm accuracy, and update invoices based on feedback before final submission.
- Oversee invoices from submission through payment resolution, including follow-up on rejected entries and appeal activity when needed.
- Monitor outstanding receivables and deliver regular status updates to attorneys and firm leadership regarding aging balances and collection progress.
- Post client payments accurately within the accounting system and maintain organized financial records for billing and receivables activity.
- Demonstrated knowledge of full-cycle accounts receivable procedures and core general accounting principles.
- Ability to communicate professionally and effectively with clients, attorneys, and internal team members.
- Strong understanding of confidentiality standards and discretion when handling sensitive financial and client information.
- Experience working with billing operations, collections, statements, and computerized billing systems.
- Familiarity with legal e-billing and matter management platforms such as Legal-X, Legal Solutions Suite, Legal Tracker, TyMetrix, Legal eXchange, CounselLink, Ascent, Collaborati, or Quovant is preferred.
- High level of accuracy, organization, and follow-through in a deadline-driven environment.
- Availability to work fully on-site in Kansas City, Missouri, with eligibility for non-exempt overtime scheduling as needed.
