We are looking for an AP/AR Clerk to support daily accounting operations in Fremont, California. This position is ideal for someone who is detail-oriented, organized, and comfortable managing both payables and receivables in a fast-paced environment. The role focuses on maintaining accurate financial records, supporting timely payments, and helping keep vendor documentation and account activity up to date.
Responsibilities:
- Examine incoming invoices and payment requests, confirming details are correct and aligned with company requirements before processing.
- Assign proper accounting codes and prepare approved invoices for payment in accordance with internal financial procedures.
- Handle payment requests through both manual and electronic methods while maintaining accuracy and documentation.
- Issue and process accounts payable checks, ensuring payments are completed on schedule.
- Track vendor payment terms and identify opportunities to capture cost-saving discounts whenever available.
- Reconcile account activity, investigate variances, and prepare account analyses to support accurate financial reporting.
- Review open balances regularly, follow up on overdue items, and resolve billing discrepancies promptly.
- Maintain organized vendor records, respond to supplier questions professionally, and support ongoing compliance documentation.
- Compile recurring financial reports and assist with month-end close activities to help ensure complete and accurate records.
- Oversee preliminary notice tracking, collect lien waivers, and monitor insurance certificates to confirm vendor compliance requirements are met.
- At least 1 year of experience in accounts payable, accounts receivable, bookkeeping, or a related accounting support role.
- Working knowledge of invoice processing, payment posting, and maintaining accurate financial and account records.
- Experience handling accounts payable transactions, including check preparation and payment processing.
- Familiarity with reconciling accounts and researching discrepancies to support clean financial records.
- Ability to manage vendor documentation, including lien waivers and insurance-related compliance records.
- Strong attention to detail with the ability to organize multiple tasks and meet recurring deadlines.
- Strong written and verbal communication skills for interacting with vendors and internal teams.