We are looking for a highly organized Administrative Coordinator to join our team in Atlanta, Georgia in a Contract position. This onsite opportunity supports compliance and project documentation activities in a busy construction setting, helping keep records accurate and workflows moving without delays. The role is well suited for someone who can manage a high volume of details, communicate effectively with vendors and internal teams, and maintain strong administrative control across multiple active projects.
Responsibilities:
- Coordinate the collection and upkeep of compliance records for numerous active construction projects, ensuring files remain complete and current.
- Communicate with subcontractors, suppliers, and vendors to secure required documents such as waivers, signatures, insurance records, and related supporting materials.
- Examine submitted paperwork for accuracy, valid dates, completeness, and proper authorization before processing.
- Track insurance-related documentation, including certificates of insurance, workers' compensation, and vehicle coverage, to confirm ongoing compliance.
- Partner with project accounting staff to address missing items that may interfere with invoice approval or payment timelines.
- Maintain spreadsheets, logs, and other tracking tools to provide visibility into compliance progress and project documentation status.
- Organize, scan, file, and preserve both electronic and hard-copy project records in a clear and accessible manner.
- Provide general administrative assistance through document distribution, mail handling, and support for accounts payable tasks such as preparing backup materials and copying payment documentation.
- Demonstrated ability to stay organized and maintain a high level of accuracy when handling detailed documentation.
- Proven skill in balancing multiple assignments and meeting deadlines in a fast-moving work environment.
- Working knowledge of Microsoft Office applications, with particular strength in Excel for tracking information and generating updates.
- Strong verbal and written communication skills for effective follow-up with external partners and internal teams.
- Ability to follow established procedures consistently while ensuring records are complete and compliant.
- Comfortable working onsite in Atlanta, Georgia in an administrative support role.
- Previous experience in construction administration, compliance coordination, project documentation, or a related function is preferred.
- Familiarity with accounts payable support, lien waivers, contracts, certificates of insurance, or project accounting processes is an advantage.