Property Management Specialist

We are looking for a Property Management Specialist - Level 2 to support onsite property operations in San Jose, California. This Long-term Contract position is ideal for someone who enjoys balancing administrative coordination, tenant communication, and vendor scheduling in a property management setting. The role will provide day-to-day operational support, including financial processing and documentation, while helping maintain responsive service for tenants and internal partners. Training will be provided to help the selected candidate ramp up successfully in the assignment.

Responsibilities:

• Manage invoice intake and assist with accounts payable tasks to support accurate and timely financial processing.
• Prepare and track purchase orders, service agreements, and related documentation for property operations.
• Serve as a point of contact for tenants by responding to routine inquiries and coordinating follow-up communication.
• Arrange vendor appointments, site access, and service schedules to help ensure operational needs are completed efficiently.
• Provide administrative support for day-to-day property management activities, including record maintenance and document organization.
• Communicate effectively with tenants, vendors, and internal stakeholders to keep workstreams aligned and issues addressed promptly.
• Support onsite facilities and property processes by monitoring action items, timelines, and service requests.
• Assist with operational workflows and accounting-related coordination using required property management and financial systems.
• 2-4 years of experience in property management, facilities administration, real estate support, or a closely related environment.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Hands-on experience using Yardi and an accounting platform in a business or property operations setting.
• Strong written and verbal communication skills with the ability to interact effectively with tenants, vendors, and internal teams.
• Demonstrated administrative support experience with the ability to manage multiple tasks and deadlines in an onsite environment.
• A detail-oriented approach, sound judgment, and a customer-focused approach to day-to-day interactions.
• High school diploma or equivalent required; additional college education is preferred but not mandatory. Software Requirements
• Microsoft Office Suite
• Yardi
• MRI Accounting Platform