Office Assistant

We are looking for an experienced and dependable Office Assistant to help keep the front office running smoothly. This Contract position is well suited for someone who enjoys creating a welcoming experience for visitors while staying on top of essential administrative support tasks. The ideal candidate brings strong organization, attention to detail, and the ability to manage routine office duties with consistency and care.

Responsibilities:

• Welcome guests and direct them appropriately, ensuring a courteous and detail-oriented front-desk experience.
• Maintain office supply levels by organizing inventory and replenishing commonly used items as needed.
• Collect incoming mail, sort deliveries accurately, and distribute items to the appropriate recipients.
• Create shipping documentation and prepare outgoing packages for courier pickup, including label generation.
• Answer inbound phone calls and respond to basic inquiries in a clear and detail-oriented manner.
• Scan, file, and organize documents to support daily administrative and clerical operations.
• Assist with general office coordination tasks, including email communications and routine meeting support.
• Previous experience in a front desk, receptionist, or office support role is preferred.
• Strong verbal and written communication skills with a detail-oriented and approachable demeanor.
• Ability to stay organized, manage multiple routine tasks, and follow through with minimal supervision.
• Detail-oriented work style with a consistent focus on accuracy and dependability.
• Comfort using Microsoft Office tools; familiarity with additional Office applications is helpful but not required.
• Capable of handling clerical tasks such as scanning, document organization, and mail distribution.
• Reliable attendance and a commitment to supporting daily office operations effectively.