Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Administrative Assistant to support document management and records review for a Contract position within the Energy/Natural Resources industry. Based in Houston, Texas, this role focuses on maintaining organized employee documentation, handling sensitive HR-related files with discretion, and providing dependable administrative support in a fast-paced office setting. The ideal candidate brings strong administrative judgment, accuracy, and familiarity with personnel records and office workflows.
Responsibilities:
- Digitize employee records and upload documents into SharePoint while maintaining accurate file organization.
- Review personnel files thoroughly to confirm required documentation is present and identify missing or incomplete records.
- Handle confidential HR-related materials with care, recognizing the importance and sensitivity of employee documents.
- Support a large-scale cleanup of employee files by comparing existing records against documentation standards.
- Perform frequent scanning, copying, and document handling tasks throughout the day to keep records updated.
- Enter and update information accurately within tracking tools and administrative systems.
- Provide general office support, including administrative coordination and assistance with routine clerical needs.
- Previous experience in an administrative support role, preferably with exposure to human resources or employee documentation.
- Working knowledge of HR records and an understanding of how to manage confidential documents appropriately.
- Familiarity with SharePoint or similar document management platforms is preferred.
- Strong attention to detail with the ability to audit files for accuracy and completeness.
- Comfortable with repetitive scanning, copying, and physical document handling during the workday.
- Proficiency in data entry and general office administrative tasks.
- Effective communication skills and a detail-oriented, dependable approach to daily responsibilities.