We are looking for an organized and detail-oriented Administrative Assistant to support fundraising and office operations in Massachusetts. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing donor-related administrative work with day-to-day coordination in a mission-driven environment. The person in this role will contribute to accurate recordkeeping, donor support activities, gift administration, and general office functions while handling sensitive information with care.
Responsibilities:
- Oversee donor data upkeep in Raiser’s Edge, ensuring records remain accurate, current, and reliable for development activities.
- Prepare and distribute database queries, reports, imports, and exports that help guide fundraising efforts and donor engagement.
- Research donor backgrounds and update constituent profiles to strengthen stewardship and outreach initiatives.
- Assist with donation entry, gift tracking, and reconciliation tasks to support accurate financial and development records.
- Coordinate acknowledgment letters, stewardship communications, mailings, and management of donor-related gift inventory.
- Provide day-to-day administrative support to fundraising personnel, including drafting correspondence and processing expense documentation.
- Help manage vendor-related paperwork, routine office needs, and ordering of supplies to keep operations running smoothly.
- Safeguard confidential donor and financial information while following established administrative and reporting procedures.
- Bachelor’s degree or comparable experience in an administrative or support-focused role.
- At least 5 years of experience in administration, customer support, nonprofit operations, or a related environment.
- Strong working knowledge of Microsoft Office applications, including Outlook, Word, and Excel.
- Experience handling data entry, record maintenance, and general office coordination with a high level of accuracy.
- Ability to manage multiple responsibilities, stay organized, and meet deadlines in a hybrid work setting.
- Strong communication skills for supporting internal teams, donors, vendors, and general office interactions.
- Comfort working with confidential information and maintaining discretion in daily administrative tasks.