We are looking for an experienced Administrative Assistant to provide dependable onsite support for engineering teams and site leadership onsite in Binghamton, New York. This Long-term Contract position is ideal for someone who can balance daily operational coordination, clear communication, and confidential administrative work in a busy environment. The role will help keep workplace activities organized, support employee and visitor needs, and contribute to smooth site operations through strong planning and attention to detail.
Responsibilities:
- Coordinate daily administrative and operational activities for the site, including direct support for site leadership and engineering staff.
- Act as a central contact for general questions, visitor assistance, and routing information to the appropriate teams or individuals.
- Maintain shared site resources such as distribution lists, reference documents, safety materials, and emergency information so records remain accurate and accessible.
- Organize onsite and offsite meetings, employee events, catered functions, and engagement activities that support team collaboration and workplace morale.
- Keep digital displays and workplace communications up to date to ensure employees receive timely and relevant information.
- Assist with office operations by arranging supplies, business materials, shipping requests, and other administrative needs across the site.
- Support onboarding setup by coordinating workspaces, desk readiness, and access to essential onboarding resources.
- Arrange domestic and international travel and help prepare related expense documentation in compliance with company guidelines.
- Prepare presentations, reports, correspondence, and meeting materials using Microsoft Office tools while assisting with calendars, conference room scheduling, and customer visit logistics.
- Partner with other administrative staff and support additional projects such as community initiatives, screening activities, and evolving business priorities as needed.
- High school diploma or an associate degree with at least four years of relevant administrative experience, or six years of comparable experience in place of a degree.
- Proven ability to manage multiple assignments at once, stay organized, and adjust effectively when priorities shift.
- Strong written and verbal communication skills with a detail-oriented approach to customer service and stakeholder interaction.
- Proficiency with Microsoft Office Suite, including the ability to create documents, reports, and presentations.
- Experience supporting office operations such as scheduling, travel coordination, documentation, and general administrative procedures.
- Ability to handle sensitive information with discretion and exercise sound judgment in a fast-paced work setting.
- Comfortable working onsite and collaborating with cross-functional teams to support site and business needs.