We are looking for an organized Administrative Assistant to support daily office operations for a hybrid Contract position based in Texas. This role is well suited for someone who can manage invoicing, maintain accurate records, handle front-office communication, and provide dependable administrative support across a range of tasks. The ideal candidate is comfortable balancing routine office duties with changing priorities while maintaining attention to detail.
Responsibilities:
- Prepare and process invoices accurately while helping keep financial and administrative records current and well organized.
- Maintain filing systems for physical and digital documents so information can be retrieved quickly and efficiently.
- Provide day-to-day administrative support by coordinating office tasks, updating records, and assisting with general clerical needs.
- Answer incoming calls, respond appropriately to routine inquiries, and direct messages to the appropriate team members.
- Perform data entry with a strong focus on accuracy, consistency, and timely completion of assigned work.
- Support reception and front-desk activities by greeting visitors, managing communications, and helping maintain an orderly office environment.
- Assist with timesheet-related administrative tasks as needed to support internal processes and reporting.
- Work collaboratively with team members in a hybrid setting while maintaining a detail oriented, business-casual presence during onsite days.
- Prior experience in an administrative assistant, office support, receptionist, or similar clerical role.
- Ability to manage invoicing, document organization, and general administrative tasks with minimal oversight.
- Strong verbal communication skills with experience handling inbound calls effectively and courteously.
- Accurate data entry skills and careful attention to detail when working with records and documentation.
- Comfortable using standard office software and performing routine computer-based administrative work.
- Able to work approximately 30 hours per week in a hybrid environment.
- Detail-oriented approach, strong organizational skills, and the flexibility to manage multiple priorities effectively.