Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations in California. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-moving environment, stays organized, and takes initiative without waiting for direction. The right candidate will bring a service-oriented mindset, adapt easily to shifting priorities, and help create an efficient and well-coordinated workplace.

Responsibilities:

• Manage front-office activities by greeting visitors, answering incoming phone calls, and directing inquiries appropriately.
• Sort, open, and distribute incoming mail to ensure timely delivery of important documents and correspondence.
• Provide administrative support for leadership and team members by preparing materials, coordinating requests, and handling routine office tasks.
• Take ownership of special assignments and time-intensive projects that improve day-to-day office efficiency.
• Coordinate office meal orders and help manage related logistics for staff needs and team gatherings.
• Assist with planning and organizing offsite meetings or company events, including scheduling and vendor coordination.
• Perform data entry and maintain organized records, files, and administrative documentation with a high level of accuracy.
• Monitor office needs proactively and step in where needed to keep operations running smoothly across multiple functions.
• Prior experience in an administrative, office support, receptionist, or similar role.
• Strong ability to manage inbound calls professionally and communicate clearly with internal and external contacts.
• Proficiency in administrative support tasks, including scheduling, recordkeeping, and general office coordination.
• Accurate data entry skills and strong attention to detail when handling documents and information.
• Ability to work independently, manage competing priorities, and follow through on assignments with minimal supervision.
• Flexible and resourceful approach with the willingness to support a variety of changing office needs.
• Strong organizational skills and a proactive mindset for identifying and resolving day-to-day administrative needs.