Bookkeeper

We are looking for a detail-oriented Bookkeeper to support day-to-day financial operations for an organization based in Livermore, California. This Long-term Contract position is ideal for someone who is comfortable managing routine accounting activities, maintaining accurate records, and producing timely financial information for leadership. The role requires strong QuickBooks and Excel skills, along with the ability to handle reconciliations, payment processing, and reporting with consistency and care.

Responsibilities:

• Review payment requests and supporting documentation, record approved transactions in QuickBooks, and prepare checks for disbursement.
• Record incoming donations accurately in the accounting system and help maintain complete financial records.
• Organize and maintain accounting files and binders so documentation is easy to retrieve and audit-ready.
• Complete month-end bank account and general ledger reconciliations to ensure balances are accurate and up to date.
• Prepare fund balance summaries and other financial reports as requested by organizational leadership.
• Export accounting data from QuickBooks into Excel to support analysis, reporting, and record review.
• Coordinate with the off-site accountant by maintaining accurate records needed for financial statement preparation.
• Submit required monthly fiscal reporting to designated external organizations in a timely manner.
• Experience performing bookkeeping duties, including accounts payable, accounts receivable, and bank deposits.
• Proficiency with QuickBooks Online for transaction entry, record maintenance, and reporting.
• Strong working knowledge of bank reconciliations and general ledger support.
• Ability to use Microsoft Excel to organize, review, and analyze accounting data.
• High attention to detail with the ability to manage financial documentation accurately and consistently.
• Strong organizational skills and the ability to maintain orderly accounting records and files.
• Effective communication skills and the ability to respond to reporting requests in a timely manner.