Robert Half is hiring an Accounts Receivable Coordinator to support the finance team of a growing agricultural and food distribution business in Fallbrook! This opportunity is a great fit for someone who enjoys hands-on accounting work, accurate data entry, and helping ensure customer payments are recorded and reconciled correctly. You'll support the day-to-day receivables process, from preparing invoices and posting payments to researching account discrepancies and maintaining organized records. The company is looking for a dependable, detail-oriented professional who can work through daily priorities and communicate effectively with customers and internal teams.
Responsibilities Include:
- Prepare and distribute customer invoices based on orders, delivery records, and approved pricing.
- Enter customer payments and apply cash to the correct open invoices.
- Reconcile daily deposits and investigate payment discrepancies.
- Maintain accurate customer account records and supporting documentation.
- Review open invoices and assist with follow-up on past-due balances.
- Respond to customer questions regarding billing, credits, and payment status.
- Research pricing differences, delivery discrepancies, and missing payment details.
- Process approved adjustments and credit memos.
- Assist with customer account reconciliations and monthly statements.
- Maintain spreadsheets tracking payments, outstanding invoices, and collection activity.
- Coordinate with sales, order processing, and shipping teams to resolve billing issues.
- Support month-end close by confirming postings and gathering AR documentation.
- 1–3 years of Accounts Receivable, billing, bookkeeping, or accounting support experience.
- Familiarity with Excel and accounting software.
- Strong data-entry accuracy and attention to detail.
- Comfortable working with invoices, payments, and customer account records.
- Clear communication and customer service skills.
- Ability to manage recurring deadlines and follow up on unresolved items.
- Agriculture, food distribution, wholesale, or inventory-based business experience is a plus.