Front Desk Coordinator

We are looking for a detail-oriented Front Desk Coordinator to support daily front office operations for our client in Portland, Oregon. This Contract position is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks efficiently, and serving as a reliable first point of contact for visitors and staff. The right candidate will bring strong communication skills, sound judgment, and the ability to stay organized while handling multiple priorities throughout the day.

Responsibilities:

• Welcome visitors, provide direction, and ensure a positive and welcoming front desk experience.
• Manage a multi-line phone system by answering calls promptly, transferring inquiries, and relaying accurate messages.
• Coordinate front office activities such as visitor check-in, appointment support, and general reception coverage.
• Perform data entry and maintain organized digital and physical records to support administrative operations.
• Prepare, update, and format routine documents, spreadsheets, and correspondence using Microsoft Word and Excel.
• Monitor shared inboxes and calendars in Microsoft Outlook to help keep communication and scheduling on track.
• Provide concierge-style assistance by responding to general questions and directing individuals to the appropriate resources.
• Maintain orderly filing systems and support day-to-day administrative tasks that contribute to efficient office operations.
• Experience providing administrative support in a front desk, reception, or customer-facing office environment.
• Ability to operate a multi-line phone system with accuracy and a detail-oriented approach.
• Strong customer service and interpersonal skills with the ability to interact effectively with diverse audiences.
• Proficiency in Microsoft Word, Excel, and Outlook for routine office communication and document management.
• Accurate data entry skills and careful attention to detail when handling records and information.
• Demonstrated ability to organize files, manage competing tasks, and maintain a well-structured workspace.
• Strong verbal and written communication skills with a dependable and detail-oriented approach to service.