We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position in Santa Barbara, California. This role serves as the first point of contact for visitors, callers, and internal staff, helping create an organized and welcoming office environment. The ideal candidate is comfortable managing high call volume, handling administrative tasks with accuracy, and contributing to employee onboarding and office event coordination.
Responsibilities:
- Welcome guests and staff in a courteous manner while maintaining an efficient and organized reception area.
- Manage a multi-line phone system, direct incoming calls to the appropriate contacts, and relay messages accurately.
- Handle a steady flow of inbound calls while providing courteous and timely assistance to callers.
- Maintain filing systems and keep office records organized for easy retrieval and compliance with internal standards.
- Support onboarding activities by preparing materials, coordinating logistics, and assisting with new employee administrative tasks.
- Help plan and organize office events by coordinating schedules, materials, and communication with participants.
- Provide general administrative support to ensure smooth day-to-day office operations.
- Monitor front desk activity and respond promptly to routine requests from employees and visitors.
- Previous experience in a receptionist, front desk, or administrative support role.
- Ability to operate a multi-line phone or switchboard system with confidence and accuracy.
- Strong verbal communication skills in Spanish and English, with a detail-oriented, service-oriented approach.
- Proven ability to manage inbound calls while prioritizing multiple tasks in a busy setting.
- Experience with filing, document organization, and general office administration.
- Familiarity with onboarding support or employee coordination tasks is preferred.
- Ability to assist with event planning and handle logistics with strong attention to detail.