We are looking for an Accounts Payable Specialist to join a growing organization in Dallas, Texas in a contract capacity with the potential for a permanent role. This position is ideal for someone who thrives in a high-volume environment, brings strong attention to detail, and can keep invoice workflows moving accurately and on schedule. The role will support daily accounts payable operations, vendor reconciliations, month-end activities, and related financial documentation while partnering with internal teams to maintain timely payments.
Responsibilities:
- Handle a large weekly volume of PO and non-PO invoices, ensuring timely and accurate entry within daily processing expectations.
- Examine incoming invoices for completeness, supporting documentation, and proper authorization before submitting them for payment.
- Route invoices and payment requests to the appropriate parties for coding, approval, and follow-up as needed.
- Investigate vendor statement differences, resolve billing issues, and correct discrepancies to keep account balances accurate.
- Track outstanding payables and help maintain current payment status across assigned vendor accounts.
- Contribute to month-end close by preparing accounts payable information and supporting related reconciliations.
- Respond to audit-related requests by gathering records, clarifying invoice activity, and assisting with documentation needs.
- Maintain vendor and organizational records within accounting systems to support accurate transaction processing.
- Support invoice imaging and document workflow activities using scanning and ticketing tools such as OpenText or ServiceNow when applicable.
- 2+ years of experience in accounts payable, preferably in a fast-paced, high-volume processing environment.
- Hands-on ability to review, code, enter, and reconcile vendor invoices with a high degree of accuracy.
- Working knowledge of purchase order and non-purchase order invoice processing, including 3-way matching concepts.
- Experience using SAP, SAP ERP, or similar accounting software systems for accounts payable transactions.
- Familiarity with ACH payments, invoice approvals, and general payment processing procedures.
- Strong problem-solving skills with the ability to identify and resolve invoice discrepancies and vendor statement issues.
- Comfortable supporting month-end close activities, maintaining organized records, and responding to audit inquiries.
- Exposure to OpenText, ServiceNow, or comparable invoice scanning and workflow tools is a plus.