Admin Services Coordinator

We are looking for an Administrative Services Coordinator to support day-to-day office operations in New Jersey. This is a Long-term Contract position that will focus on front-desk coordination, administrative support, and maintaining an organized, detail-oriented workplace environment. The ideal candidate is comfortable handling routine office tasks, communicating with visitors and staff, and managing multiple priorities with accuracy and discretion.

Responsibilities:

• Provide administrative support by gathering information, maintaining records, updating internal databases, and preparing materials for large-scale communications.
• Welcome visitors and callers in a courteous manner, share general organizational information, and handle sensitive information with appropriate confidentiality.
• Manage site access tasks by issuing guest passes, validating parking, and keeping accurate visitor records.
• Coordinate calendars, arrange meetings, prepare conference rooms, and help keep shared office spaces, reception areas, and kitchen facilities orderly.
• Work with outside vendors to support meetings or events and ensure rooms are properly set up for scheduled activities.
• Draft routine written communications, prepare basic reports, and respond to common questions or concerns from clients, colleagues, and supervisors.
• Follow established administrative procedures to complete assigned tasks, resolve straightforward issues, and deliver accurate work within defined guidelines.
• Support daily office operations in an in-person setting while maintaining dependable service and consistent attention to detail.
• High school diploma or equivalent required, with up to 2 years of relevant administrative or office support experience.
• Ability to follow established processes, meet routine work standards, and complete tasks with a high level of accuracy.
• Clear verbal and written communication skills for handling everyday interactions and correspondence.
• Practical experience with Microsoft Office applications, including Word, Excel, and Outlook.
• Strong organizational skills with the ability to manage multiple administrative duties efficiently.
• Basic math ability, including simple calculations such as percentages, discounts, and standard numerical comparisons.
• Detail-oriented approach to customer service, visitor interaction, and confidential information handling.