We are looking for an experienced Accounts Payable Manager to support a government organization in Dallas, Texas on a Contract basis. This role requires a hands-on leader who can quickly assess current accounts payable operations, restore consistency to the payment cycle, and ensure timely weekly disbursements. The ideal candidate brings strong vendor communication skills, deep knowledge of full-cycle AP, and the ability to strengthen processes while supervising day-to-day AP activity. This is working a hybrid schedule near Love Field.
Responsibilities:
- Lead end-to-end accounts payable operations, handling invoice processing, payment workflows, and issue resolution with a hands-on approach.
- Supervise and support one accounts payable team member, providing daily direction and maintaining accuracy and timeliness across AP activities.
- Reestablish a dependable weekly check run schedule, including both ACH payments and paper checks, with priority attention to urgent outstanding payments.
- Review the current AP backlog, determine payment status, and take immediate action to bring operations back to a steady and organized cadence.
- Communicate proactively with vendors and internal stakeholders to provide updates, answer questions, and resolve discrepancies affecting payment processing.
- Prepare monthly accruals and correct inaccurate accrual entries that were carried forward from prior periods.
- Use NetSuite and bill.com to manage transactions, monitor payable activity, and maintain reliable financial records.
- Develop and refine a vendor prioritization approach that improves payment organization, supports vendor management, and increases visibility into outstanding obligations.
- Analyze AP data in Microsoft Excel using advanced functions such as XLOOKUP and pivot tables to track trends, reconcile items, and support reporting.
- Proven experience managing full-cycle accounts payable operations in a hands-on leadership role.
- Ability to oversee and guide at least one direct report while maintaining day-to-day ownership of AP processing.
- Strong working knowledge of weekly check runs, including ACH transactions and paper check payments.
- Experience preparing monthly accruals and identifying or correcting inaccurate accounting entries.
- Proficiency with NetSuite, bill.com, and Microsoft Excel, including XLOOKUP and pivot tables.
- Excellent communication skills with the ability to work proactively with vendors and internal business partners.
- Strong organizational and problem-solving skills, with the ability to quickly assess priorities and stabilize AP workflows.
