We are looking for an Accounts Payable Clerk to join a manufacturing organization in Virginia Beach, Virginia. In this role, you will help maintain accurate payment records by handling a high volume of invoices, coordinating with vendors and internal teams, and ensuring financial information is entered correctly. This position is well suited for someone who is detail-oriented, dependable, and comfortable managing multiple priorities in a fast-paced accounting environment.
Responsibilities:
- Process a large daily volume of supplier invoices, ensuring each item is reviewed for accuracy before entry into the financial system.
- Compare invoices against purchase orders and supporting records to confirm that billing details align with approved documentation.
- Apply general ledger codes and project-related allocations as needed to support accurate accounting records.
- Enter invoice information into the accounting platform and maintain organized digital documentation for audit and reference purposes.
- Monitor shared accounts payable email inboxes and respond promptly to questions from employees and vendors regarding payment status or invoice issues.
- Reconcile vendor statements and research discrepancies by working with suppliers and internal departments to reach timely resolution.
- Complete credit-related paperwork for customers and vendors when requested, ensuring forms are accurate and properly submitted.
- Sort and route incoming mail relevant to accounting operations and provide additional accounts payable or administrative accounting support as assigned.
- 2-4 years of experience in accounts payable or a closely related accounting support position.
- Working knowledge of invoice processing, account coding, and general accounts payable procedures.
- Strong data entry skills with a high degree of accuracy and attention to detail.
- Proficiency in Microsoft Excel and Word for daily administrative and accounting tasks.
- Ability to investigate issues, respond to vendor inquiries professionally, and follow through on resolutions.
- Capable of organizing workload independently while meeting deadlines in a busy environment.
- Associate degree in Business, Accounting, Finance, or a related field.
- Positive, team-oriented approach with effective communication skills when working across departments and with external partners.