Archived listing. The details below describe a past opening.
Accounting Clerk / Administrative Assistant Our client is seeking a detail-oriented and organized Accounting Clerk / Administrative Assistant to support daily accounting operations and office administration. This role is ideal for someone who enjoys balancing accounting responsibilities with general office support in a collaborative environment.
Key Responsibilities
Accounting & Accounts Payable
- Process and enter vendor invoices accurately and timely.
- Match invoices to purchase orders and receiving documentation.
- Verify and post business transactions, deposits, and receipts.
- Assist with accounts payable processing, including check preparation and distribution.
- Respond to vendor inquiries and provide payment status updates.
- Review employee expense reports and supporting documentation.
- Maintain accounting records and file invoices after payment processing.
- Support audits by providing invoices, reports, and requested documentation.
- Serve as backup support for payroll processing.
- Generate reports and support the Accounting Manager with special projects.
- Utilize JD Edwards (E1) and other accounting systems to process transactions and run reports.
Administrative Support
- Open and distribute incoming mail.
- Prepare bank deposits and coordinate bank deliveries.
- Maintain office records, files, and documentation.
- Prepare reports, correspondence, and other business documents.
- Order office supplies and coordinate equipment maintenance and service.
- Assist with scheduling, calendars, and general office coordination.
- Support company initiatives, seasonal projects, and other administrative duties as assigned.
Qualifications
- Associate degree in Accounting, Business Administration, or related field preferred; equivalent experience considered.
- Minimum of 2 years of experience in accounting support, accounts payable, bookkeeping, or office administration.
- Knowledge of basic accounting and bookkeeping principles.
- Experience processing invoices and supporting AP functions.
- Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
- Experience with accounting software; JD Edwards experience is a plus.
- Strong data entry, organizational, and recordkeeping skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities, solve problems, and meet deadlines.
- Professional customer service and telephone skills.
- Ability to work independently and as part of a team.
Preferred Attributes
- Self-motivated and proactive.
- Professional, dependable, and highly organized.
- Strong interpersonal skills and ability to work effectively with vendors and internal teams.
- Ability to maintain confidentiality and exercise sound judgment.
Reports To: Accounting Manager If you're a highly organized professional with accounting and administrative experience who enjoys supporting day-to-day business operations, apply today through Robert Half for immediate consideration.
- Associate degree in accounting or comparable practical experience in accounting support or office administration.
- At least 2 years of experience in accounts payable, bookkeeping, data entry, or a related accounting clerical role.
- Working knowledge of fundamental bookkeeping practices and financial recordkeeping.
- Strong accuracy, attention to detail, and ability to manage documents and files in an organized manner.
- Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and general internet-based business tools.
- Ability to gather information, prepare reports, and prioritize assignments to meet deadlines.
- Effective written and verbal communication skills, along with sound judgment in handling routine operational issues.
- Ability to read, write, demonstrate strong communication skills, and work collaboratively as part of a team.