We are looking for an Accounting Assistant to provide dependable support across daily financial activities and general office coordination in Victor, New York. This Long-term Contract position is well suited for someone who is organized, accurate, and comfortable handling a mix of accounting tasks and administrative responsibilities. The role will contribute to smooth day-to-day operations by assisting with transaction processing, reporting, scheduling, and documentation.
Responsibilities:
- Process vendor invoices, assign appropriate coding, and help ensure payments are prepared accurately and on schedule.
- Support accounts receivable activities by tracking incoming payments, updating records, and assisting with follow-up on outstanding balances.
- Enter payroll-related information and other financial data with a high level of accuracy while maintaining organized documentation.
- Perform bank and account reconciliations to help confirm financial records are complete and aligned.
- Prepare routine reports and assist with compiling information needed for internal tracking and project closeout activities.
- Coordinate office supply needs and help maintain an efficient administrative environment for the broader team.
- Arrange meetings, manage scheduling logistics, and provide general clerical support for department operations.
- Assist with maintaining accounting records in QuickBooks and support ongoing updates to financial files and systems.
- Experience supporting accounting operations with exposure to accounts payable and accounts receivable processes.
- Ability to reconcile bank activity and review financial information for accuracy and completeness.
- Working knowledge of QuickBooks and confidence navigating accounting records within the system.
- Strong data entry skills with careful attention to detail and a high degree of accuracy.
- Experience coding invoices and organizing supporting financial documentation.
- Administrative office experience, including scheduling, coordination, and general operational support.
- Ability to manage multiple priorities effectively while meeting deadlines in a structured office setting.