We are looking for an Accounting Assistant to support day-to-day financial operations in Muskegon, Michigan. This position is ideal for someone who brings practical experience in payables, receivables, and transactional accounting within a high-volume environment. The selected candidate will help keep records current, resolve account issues, and contribute to accurate month-end activities while working across internal teams and external contacts.
Responsibilities:
- Manage invoice intake, verify supporting details, and coordinate timely payment processing for accounts payable transactions.
- Record incoming payments, apply cash receipts accurately, and provide day-to-day support for accounts receivable functions.
- Compare account activity against vendor and customer records to identify and correct discrepancies.
- Investigate billing, invoice, and payment issues and follow through to resolution with the appropriate parties.
- Maintain organized financial files and ensure accounting documentation is complete, accurate, and easy to retrieve.
- Assist with closing tasks by preparing reconciliations and supporting the review of account balances.
- Enter, update, and monitor accounting information within a large-scale enterprise software system.
- Communicate with vendors, customers, and internal departments to address questions related to account status and transaction details.
- At least 2 years of experience handling accounts payable, accounts receivable, or a combination of both.
- Prior experience working in a large enterprise accounting or ERP system.
- Ability to perform account, vendor, customer, or bank reconciliations with strong attention to detail.
- Proficiency in data entry and invoice coding with a consistent focus on accuracy.
- Working knowledge of Microsoft Excel, including the use of formulas for accounting support tasks.
- Strong problem-solving skills with the ability to research and resolve transactional issues.
- Effective written and verbal communication skills for working with both internal teams and external contacts.