We are looking for a detail-oriented Staff Accountant to join an aircraft management organization in West Palm Beach, Florida. This contract position offers a path to a permanent role and supports the full monthly accounting cycle for managed aviation clients, with a focus on accurate billing, expense review, and financial reconciliation. The role is best suited for someone who communicates confidently with vendors and high-profile clients while maintaining strong control over payables, accruals, and account adjustments.
Responsibilities:
- Oversee accounts payable activity for multiple aviation-related vendors, ensuring invoices are reviewed, coded, and processed accurately and on time.
- Build and maintain strong vendor relationships while resolving billing questions, payment issues, and supporting documentation needs.
- Prepare monthly client invoices by compiling management fees, operating expenses, and all applicable charges tied to aircraft operations.
- Examine monthly expenses to confirm completeness, identify missing items, and record accruals for costs incurred but not yet posted.
- Create journal entries and account adjustments to support accurate general ledger activity and month-end close.
- Review payroll-related charges and confirm all applicable expenses are captured correctly in client billing and financial records.
- Reconcile bank statements and investigate discrepancies to maintain accuracy across cash and accounting records.
- Assist with budget preparation by using prior-year spending patterns and upcoming projections to support quarterly planning.
- Coordinate with internal teams to verify flight-related costs such as fuel, hangar, insurance, catering, parking, and connectivity services are properly recorded and billed.
- Experience in staff accounting or a similar accounting role with hands-on responsibility for month-end processes.
- Strong knowledge of journal entries, general ledger maintenance, accounts payable, and monthly accruals.
- Ability to prepare detailed client billing and review financial activity for accuracy and completeness.
- Proven experience performing bank reconciliations and researching variances independently.
- Strong communication skills with the ability to interact professionally with vendors, corporate stakeholders, and high-net-worth clientele.
- Proficiency working with accounting systems and Microsoft Excel in a fast-paced environment.
- Budgeting or forecasting experience is helpful, particularly when working from historical spend and projected annual costs.
- Availability to work onsite Monday through Friday during standard business hours, with potential hybrid flexibility after training.