Corporate Paralegal

This Company in Arlington is looking for a Corporate Paralegal to join the Legal Department. This on-site, permanent role provides day-to-day support for corporate governance, entity management, securities-related compliance, and a range of legal operations under the guidance of attorneys. The position calls for someone who is detail oriented and can organize sensitive records, coordinate recurring filings, and keep multiple priorities moving efficiently in a fast-paced environment.

Responsibilities:

• Maintain and organize corporate books, governance files, and other key legal records to support accurate documentation across the company and its subsidiaries.
• Draft and prepare board and shareholder materials, including written consents, meeting minutes, resolutions, and updates related to officers and directors.
• Coordinate state registrations, annual reports, and other entity filings to help ensure subsidiaries remain in good standing in applicable jurisdictions.
• Assist attorneys with public company compliance activities, including support for Section 16 reporting, trading window administration, and blackout communications.
• Monitor governance requirements for subsidiary entities and help track actions needed to meet internal and external compliance obligations.
• Support intellectual property maintenance by coordinating renewal timelines, documentation, and related administrative follow-up.
• Manage legal billing activities by reviewing, processing, and tracking invoices, and assist with legal spend records and reporting needs.
• Provide administrative and legal support for alcoholic beverage licensing matters and work with internal stakeholders to gather required information and documentation.
• Partner with business teams and legal colleagues to collect, update, and distribute corporate information needed for legal and governance matters. Keep going--you are on the right track. If you have the qualifications, email your resume directly to rosemarie.jones<at>roberthalf.<com>
• At least 5 years of experience as a corporate paralegal in a law firm or in-house legal department.
• Demonstrated background supporting corporate governance, subsidiary administration, and a variety of corporate filing requirements.
• Knowledge of maintaining corporate records, minute books, entity registrations, annual reports, and governance-related documentation.
• Familiarity with public company compliance matters, including Section 16 filings; exposure to trading window processes is preferred.
• Understanding of partnership, intellectual property, and general entity maintenance matters is preferred.
• Experience handling legal invoice review and tracking; prior use of Legal Tracker is a plus.
• Associate's or Bachelor's Degree in Paralegal Studies, or a Paralegal Certificate is needed. Happiness is closer than you think! Call Rosie Jones at 214-999-0909