We are looking for an Administrative Coordinator to join a manufacturing organization in a contract-to-permanent capacity. This position supports customer-facing compliance activities by managing portal updates, coordinating product information, and helping ensure labeling accuracy across a range of accounts. The ideal candidate is highly organized, comfortable working with detailed data, and able to balance administrative coordination with quality-related review work.
Responsibilities:
- Manage customer portal activity by entering and updating product details, specifications, pricing, and required documentation for assigned accounts.
- Review product labels carefully to confirm ingredient statements and allergen information are accurate and aligned with current product data.
- Coordinate with internal teams and external partners to verify changes in formulations or product details and ensure labels are updated accordingly.
- Support compliance efforts by maintaining accurate records and helping prepare information needed for customer audits and periodic reviews.
- Perform detailed data entry and spreadsheet tracking to keep portal submissions, product updates, and compliance information organized.
- Monitor account-specific requirements for major customers and ensure submissions are completed correctly and on schedule.
- Assist with additional quality assurance and administrative tasks related to portal maintenance, documentation, and product information management.
- Help identify discrepancies in labeling or account data and escalate issues promptly to support regulatory and customer compliance expectations.
- Experience working with customer portals, product data entry, or account maintenance in a detail-driven environment.
- Strong attention to detail with the ability to review labels, specifications, and compliance-related information accurately.
- Comfort handling administrative coordination tasks that involve documentation, tracking, and cross-functional follow-up.
- Solid computer skills, including the ability to work efficiently in spreadsheets and other business applications.
- Ability to manage multiple priorities while maintaining accuracy in a fast-paced office setting.
- Strong written and verbal communication skills for collaborating with internal teams and external contacts.
- Background in manufacturing, product compliance, quality assurance, or a related field is preferred.