Office Manager

A growing and established organization is seeking a highly organized and professional Senior Administrative Coordinator to support company leadership and contribute to the efficient day-to-day operations of the business. This role is ideal for an experienced administrative professional who enjoys being a trusted resource, managing priorities independently, and serving as a key point of coordination across departments. The ideal candidate is proactive, detail-oriented, and capable of handling a wide variety of administrative, operational, and project-based responsibilities in a fast-paced environment.

Key Responsibilities

• Provide high-level administrative support to leadership and internal teams.
• Prepare correspondence, reports, presentations, and other business documents.
• Coordinate projects and follow up on action items to ensure deadlines are met.
• Maintain and organize electronic and physical records and company documentation.
• Assist with planning company meetings, events, and team functions.
• Serve as a point of contact for clients, vendors, and business partners.
• Track contracts, licenses, insurance certificates, and other business-critical documents.
• Support onboarding efforts and administrative aspects of employee lifecycle processes.
• Assist with accounts payable administration, expense reports, and vendor coordination as needed.
• Identify opportunities to improve office processes and administrative workflows.
• Handle confidential information with professionalism and discretion.
• Support special projects and cross-functional initiatives as assigned.

BENEFITS OFFERED:

• SALARY RANGE: $52,000-$60,000
• Healthcare Benefits: Medical Dental Vision
• Retirement Plan: Simple IRA
• PTO: 2 weeks paid time off

Qualifications

• 4+ years of administrative, executive assistant, project coordination, or office support experience.
• Advanced proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational and time-management skills.
• Exceptional written and verbal communication abilities.
• Experience coordinating multiple priorities and deadlines simultaneously.
• Ability to work independently with minimal supervision.
• High level of professionalism and discretion when handling sensitive information.
• Strong problem-solving skills and attention to detail.

Preferred Qualifications

• Experience supporting executives, managers, or business owners.
• Experience assisting with light accounting, HR administration, or operations support.
• Familiarity with QuickBooks, CRM systems, or project management software.

What Makes Someone Successful in This Role

• Anticipates needs before being asked.
• Takes ownership of projects and follows through.
• Communicates effectively with individuals at all levels of the organization.
• Thrives in environments where responsibilities vary from day to day.
• Enjoys improving processes and creating organization.