Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Receptionist to support front desk operations for a temporary position in Concord, California. The ideal candidate is someone who ensures all guests are welcomed positively and performs all administrative tasks to the highest quality standards.
Receptionist Essential Duties & Responsibilities Serve as the initial point of contact to provide basic, accurate, and professional information regarding company services both in-person and via phone/email.
- Greeting Visitors: Welcome guests warmly upon arrival and direct them to the appropriate person and office.
- Managing Communications: Answer, screen, and route incoming calls efficiently using a multi-line phone system, take accurate messages, and reply to general emails. Provide basic and accurate information in-person and via phone/email.
- Handling Correspondence: Sort, distribute, and send daily mail, packages, and office emails/faxes.
- Scheduling: Update calendars, and reserve meeting rooms.
- Lobby Maintenance: Keep the waiting and reception area tidy, organized, and stocked with necessary materials.
- Security Control: Maintain office security by following building safety protocols and controlling access via the reception desk.
- Clerical Work: Perform basic data entry, photocopying, filing, and document scanning.
Knowledge, Skills & Abilities
- Proven work experience as a Receptionist, Front Office Representative, or similar role
- Proficiency in Microsoft Office Suite
- Hands-on experience operating standard office equipment, including multi-line phone networks, high-volume printers/scanners, and postage machines.
- Maintains a professional attitude and appearance as the primary face of the company’s front lobby.
- Ability to be resourceful and proactive when issues arise
- Excellent written and verbal communication skills, with the ability to interact professionally with corporate executives, clients, subcontractors, and field laborers.
- Multitasking and time-management skills, with the ability to prioritize tasks
- A strong, positive customer service attitude focused on welcoming visitors and managing inquiries calmly under pressure
- High school diploma; additional certification in Office Management is a plus
If you are interested in this receptionist role, please apply today!
- At least 2 years of experience in a receptionist, front desk, or similar administrative support role.
- Ability to manage inbound calls and operate a multi-line or switchboard phone system effectively.
- Proficiency with Microsoft Office tools, including Outlook and Excel.
- Strong verbal and written communication skills with the ability to interact effectively with a wide range of visitors and staff.
- Demonstrated ability to stay organized, handle multiple priorities, and manage time efficiently in a busy office setting.
- Detail-oriented demeanor and welcoming presentation suited to serving as the first point of contact for the office.
- Resourceful, calm, and service-oriented approach when responding to questions, issues, or unexpected situations.
- High school diploma required; additional office administration training or certification is a plus.