Archived listing. The details below describe a past opening.
We are looking for a personable and highly organized Receptionist to support daily office operations. This contract opportunity with potential for a long-term role is ideal for someone who enjoys creating a welcoming front-office environment while keeping administrative and facility-related tasks running smoothly. The person in this role will serve as a key point of contact for visitors, deliveries, and internal office support needs. Success in this position requires strong communication skills, attention to detail, discretion, and the ability to manage a variety of responsibilities throughout the day.
Responsibilities:
- Welcome visitors and maintain a clean, well-organized, and orderly reception area that reflects a positive office environment.
- Accept incoming deliveries, record package details accurately, and help ensure items reach the appropriate recipients in a timely manner.
- Distribute mail each day, including handling outbound trips to the post office and supporting delivery needs for building tenants.
- Monitor and organize office-related charges such as postage, fax usage, document handling, and conference room-related billing records.
- Prepare bank deposits and assist with monthly review of company credit card statements to support accurate expense tracking.
- Provide administrative assistance through document preparation, photocopying, fax coordination, note taking, and other general clerical support.
- Keep office, kitchen, and beverage supplies stocked, and oversee routine upkeep of shared spaces, including dishwasher use, plant care, and newspaper collection.
- Check copiers, printers, and fax machines regularly to confirm they are supplied with paper and remain ready for daily use.
- Handle sensitive business information with discretion and confidentiality while supporting the Property Manager and completing additional assigned office tasks.
- Prior experience in a receptionist, front desk, or administrative support role.
- Comfortable managing a multi-line phone system and directing inbound calls efficiently.
- Strong organizational skills with the ability to balance routine office tasks and changing daily priorities.
- Clear written and verbal communication skills with a detail-oriented and courteous approach.
- Ability to perform clerical duties such as filing, copying, document preparation, and record tracking with accuracy.
- Experience maintaining office supplies, coordinating deliveries, and supporting general workplace operations.
- Dependable, detail-oriented, and able to handle confidential information appropriately.