Archived listing. The details below describe a past opening.
We are looking for a detail-oriented Purchasing Coordinator to support procurement operations in Philadelphia, Pennsylvania. In this role, you will help keep materials and products moving by coordinating orders, maintaining accurate purchasing data, and working closely with vendors and internal teams. This position is ideal for someone who enjoys balancing administrative accuracy with day-to-day supply chain coordination in a distribution-focused environment.
Responsibilities:
- Manage the full purchase order cycle, including entering, updating, and maintaining order records within the company’s purchasing or accounting system.
- Work directly with suppliers to confirm pricing, product availability, shipment timing, and expected delivery dates.
- Review outstanding orders and proactively follow up on delayed shipments, backordered items, and other fulfillment concerns.
- Support inventory planning by helping replenish stock and monitoring item levels to align with business needs.
- Compare purchase orders, receipts, and invoices to verify accuracy and investigate mismatches in pricing, quantities, or deliveries.
- Partner with Accounts Payable and cross-functional teams to resolve billing and receiving discrepancies in a timely manner.
- Keep vendor profiles, item details, pricing data, and purchasing documentation current and well organized.
- Assist with supplier sourcing activities by gathering quotes, evaluating options, and tracking vendor service performance such as delivery reliability and order accuracy.
- Prepare reports and spreadsheet-based analysis related to purchasing activity, inventory status, and vendor support needs.
- Collaborate with Operations, Sales, Warehouse, and related departments to address product requirements and improve purchasing efficiency.
- 1–3+ years of experience in purchasing, procurement, inventory coordination, supply chain support, order management, or a related administrative role is preferred.
- Proficiency with Excel and other Microsoft Office applications.
- Experience working in an ERP, purchasing, or accounting system is preferred.
- Strong attention to detail with the ability to maintain accurate records and documentation.
- Ability to organize multiple assignments, manage competing priorities, and meet deadlines consistently.
- Effective written and verbal communication skills for working with vendors and internal stakeholders.
- Background in wholesale distribution, manufacturing, or another product-driven environment is a plus.