We are looking for a Purchasing Assistant to support procurement operations in Wilmington, Delaware. This long-term contract position is well suited for someone who is organized, service-minded, and comfortable balancing vendor coordination, order processing, and budget-related tasks in an on-site environment. The person in this role will help keep purchasing activities running smoothly while working closely with internal stakeholders and external suppliers.
Responsibilities:
- Prepare, review, and track purchase orders to ensure materials and services are requested accurately and processed on time.
- Communicate with vendors to confirm pricing, availability, order status, and delivery details while maintaining strong working relationships.
- Support daily procurement operations by coordinating purchasing activities and helping departments obtain needed goods and services.
- Maintain organized purchasing records, documentation, and order histories to support accuracy, compliance, and audit readiness.
- Assist with budget monitoring by updating spending information and helping reconcile purchasing data against department needs.
- Respond to internal questions related to orders, suppliers, and purchasing procedures with a customer-focused approach.
- Work with accounts payable and other internal teams to help resolve invoice, approval, or order discrepancies efficiently.
- Contribute to process continuity during departmental operational changes by updating records and supporting procurement-related administrative tasks as needed.
- At least 3 years of experience supporting purchasing, procurement, or related administrative operations.
- Practical experience creating and managing purchase orders in a detail-oriented business environment.
- Familiarity with core purchasing functions, vendor coordination, and day-to-day procurement activities.
- Strong organizational skills with the ability to manage multiple priorities and maintain accurate records.
- Clear written and verbal communication skills with a detail-oriented, service-oriented approach.
- Comfort working on site in Wilmington, Delaware, Monday through Friday in a business casual setting.
- Experience supporting merchant services or closely related transactional processes is preferred.