We are looking for a Purchasing Assistant to join our team in Benicia, California on a Contract basis to provide coverage during a maternity leave. This role supports day-to-day purchasing and accounting-related coordination in a fully onsite office setting, with a focus on accurate order processing, vendor follow-up, and invoice support. The ideal candidate is highly organized, communicates effectively with both internal teams and external suppliers, and can manage changing priorities with care and efficiency.
Responsibilities:
- Create and enter purchase orders accurately while supporting requests for materials, supplies, and related purchasing needs.
- Monitor open orders and provide timely updates on purchasing activity, delivery timing, and order progress.
- Work closely with vendors to gather status information, resolve routine issues, and maintain clear communication regarding shipments and availability.
- Assist with invoice handling by reviewing documentation and forwarding items through Accounts Payable processes.
- Partner with Project Managers and internal stakeholders to help ensure purchasing activity aligns with project requirements and timelines.
- Maintain organized records, perform data entry, and support general administrative tasks that keep office operations running smoothly.
- Respond effectively to shifting priorities and provide flexible support across purchasing and clerical functions as needed.
- Prior experience in purchasing support, administrative coordination, accounting support, or a similar office-based role.
- Working knowledge of purchase order workflows and vendor communication practices.
- Familiarity with Accounts Payable, invoice processing, and accurate data entry procedures.
- Strong verbal and written communication skills with a detail-oriented and service-oriented approach.
- Excellent attention to detail, organization, and the ability to manage multiple tasks at once.
- Proficiency with Microsoft Excel and other standard office tools.
- Ability to work onsite in Benicia, California and adapt to changing daily responsibilities.