We are looking for a Contract Property Manager to support the daily administration and smooth operation of a commercial property portfolio in Knoxville, Tennessee. This role blends tenant-facing service with operational coordination, requiring someone who can keep records organized, respond to property needs promptly, and help maintain a well-organized environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to balance multiple priorities while supporting efficient property performance.
Responsibilities:
- Support day-to-day property operations by partnering closely with management on administrative and operational activities across the portfolio.
- Maintain organized and up-to-date documentation for leases, tenant occupancy, insurance records, contracts, and other property-related files.
- Coordinate service requests by communicating with tenants, arranging vendor visits, and tracking completion of maintenance work.
- Review invoices, assign expense coding accurately, and assist with reporting related to property expenditures.
- Manage shared office and facility logistics, including conference room scheduling and general workplace organization.
- Facilitate tenant move-in and move-out processes by preparing documentation and confirming that operational details are completed correctly.
- Monitor compliance-related records such as certificates of insurance and property documentation to support adherence to company standards.
- Contribute to a high level of tenant service by addressing questions promptly and helping resolve day-to-day property concerns effectively.
- At least 2 years of experience in commercial property management, property administration, or a comparable support role.
- Demonstrated ability to stay highly organized and maintain accuracy across detailed records and documentation.
- Strong communication skills, with the ability to interact professionally with tenants, vendors, and internal stakeholders.
- Proven customer service skills and the ability to manage multiple responsibilities in a fast-paced environment.
- Proficiency with Microsoft Office and experience using property management or file management systems.
- Knowledge of property operations, including lease documentation, vendor coordination, and maintenance tracking.
- Commercial real estate license required, or willingness to obtain one.