Archived listing. The details below describe a past opening.
We are looking for a Property Admin to support day-to-day property operations in San Francisco, California. This Contract position is ideal for someone with strong administrative and customer service skills who can balance office coordination with on-site tasks, including mail runs in the Tenderloin area. The person in this role will help keep building operations organized, support residents and staff, and contribute to a safe, responsive, and well-managed environment.
Responsibilities:
- Support daily property operations by coordinating administrative activities, maintaining organized records, and helping the team stay on track with operational priorities.
- Assist with staff oversight by helping coordinate training, reinforcing workplace expectations, and contributing to a productive, service-focused team environment.
- Participate in team meetings, trainings, and supervisory check-ins to encourage communication, accountability, and ongoing development.
- Help monitor compliance with safety practices, operational procedures, and service standards across the site.
- Prepare and assist with recurring reports, identify operational issues, and support follow-up actions designed to improve efficiency and service delivery.
- Respond to resident concerns and service requests in a timely, effective manner while helping maintain positive tenant relationships.
- Coordinate property upkeep by arranging cleaning, pest control, maintenance work, and unit readiness activities as needed.
- Support leasing and occupancy processes by assisting with applicant screening, intake steps, and resident-facing administrative tasks.
- Contribute to emergency response readiness by helping implement building safety procedures, supporting security measures, and assisting during urgent situations when required.
- Build effective working relationships with internal teams, community partners, and local public safety contacts to support smooth property operations.
- Strong computer proficiency, including the ability to learn and use administrative, HR, and property-related systems effectively.
- Demonstrated customer service experience with the ability to communicate professionally and handle sensitive situations with tact.
- Comfortable traveling on foot in the Tenderloin neighborhood to complete tasks such as mail runs and other site-related errands.
- Ability to stay organized, manage multiple priorities, and follow through on assignments in a fast-paced environment.
- Experience supporting administrative operations, reporting, recordkeeping, or office coordination is preferred.
- Sound judgment and the ability to respond calmly and appropriately during building incidents or urgent situations.
- Effective verbal and written communication skills, with the ability to work collaboratively across teams and with residents.
- Familiarity with tools or processes related to HR, audits, background checks, benefits, or workforce administration is a plus.