About the Opportunity Our client in the construction industry is seeking a highly organized and detail-oriented Project Coordinator to support project management teams with the coordination and execution of construction projects. This individual will help ensure projects stay on schedule, documentation is accurate, and communication between internal teams, subcontractors, vendors, and clients runs smoothly. The ideal candidate is proactive, resourceful, and comfortable managing multiple priorities in a fast-paced environment. This is an excellent opportunity for someone who enjoys project coordination, problem-solving, and contributing to successful project delivery.
Key Responsibilities
- Provide administrative and project coordination support to project managers and construction teams throughout the project lifecycle.
- Maintain project schedules, track milestones, monitor deadlines, and follow up on outstanding items to help ensure timely completion.
- Prepare, organize, and maintain project documentation, including contracts, purchase orders, change orders, permits, and meeting minutes.
- Coordinate communication between project managers, subcontractors, vendors, suppliers, and other project stakeholders.
- Assist with tracking project budgets, expenses, invoices, and purchase orders to support cost management.
- Schedule project meetings, site visits, inspections, and other project-related activities.
- Track submittals, RFIs (Requests for Information), change orders, and other project deliverables to ensure timely review and completion.
- Maintain accurate project files, reports, logs, and records using internal systems and project management software.
- Assist with preparing project status reports, progress updates, and presentations for internal teams and clients.
- Monitor outstanding documentation and deliverables, proactively communicating potential delays or issues to the appropriate team members.
- Support compliance with company procedures, project requirements, safety standards, and applicable construction regulations.
- Perform general administrative duties and additional project support tasks as needed.
Qualifications
- 2+ years of experience in project coordination, construction administration, project support, or a related role.
- Previous experience in the construction, engineering, architecture, or commercial real estate industry preferred.
- Familiarity with construction documentation, project schedules, purchase orders, change orders, and subcontractor coordination.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
- Experience with construction project management software such as Procore, Bluebeam, Autodesk Construction Cloud, or similar platforms is a plus.
- Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneously.
- Excellent written and verbal communication skills and the ability to coordinate effectively with a variety of stakeholders.
- Strong problem-solving skills and the ability to proactively identify and address project needs.
- Ability to work independently while collaborating effectively with project managers and cross-functional teams.
- Professionalism, accountability, and a commitment to maintaining accurate project records.
What We're Looking For The ideal candidate is a dependable, detail-oriented professional who thrives in a fast-paced construction environment. They are comfortable juggling competing priorities, following up with multiple stakeholders, and keeping projects organized from start to finish. A proactive mindset, strong communication skills, and the ability to anticipate project needs are essential for success in this role.