Archived listing. The details below describe a past opening.
We are looking for a Project Coordinator to bring greater organization, follow-through, and consistency to project work in Orlando, Florida. This position is ideal for someone who excels at managing details, aligning stakeholders, and creating clear standards that support timely, high-quality proposals, deliverables, and final reports. The right candidate will help strengthen team accountability, improve workflows, and provide structure across multiple active projects.
Responsibilities:
- Oversee the coordination of project submissions, proposal materials, and final reporting packages to keep timelines, expectations, and quality standards on track.
- Collect, sort, and maintain information from cross-functional contributors to support the accurate preparation of proposals and project documentation.
- Monitor milestones, pending tasks, and key deliverables across several project leads, ensuring follow-up items are visible and progressing.
- Create and refine standard operating procedures and practical documentation standards to promote a more consistent approach to project execution.
- Evaluate spreadsheet-based tracking methods and suggest more effective workflow practices, tools, and organizational improvements.
- Provide day-to-day coordination and administrative support that helps maintain momentum, clarify ownership, and reinforce accountability.
- Review documents for completeness, formatting consistency, and overall presentation quality before final distribution.
- Support stronger status visibility for leadership by organizing updates on project progress, responsibilities, and upcoming deadlines.
- Demonstrated experience in project coordination, including tracking deadlines, deliverables, and action items across multiple workstreams.
- Strong ability to improve processes and develop structured documentation such as SOPs or workflow guidelines.
- Advanced Excel and data organization skills, with the ability to manage and present information clearly.
- Experience assembling information from multiple stakeholders into organized, usable project documents.
- Excellent written communication skills, with attention to detail in proofreading, formatting, and document review.
- Ability to work independently while maintaining consistent follow-up with project managers and team members.
- Exposure to project management best practices or coordination tools, even in environments that rely heavily on spreadsheets.