The Project Coordinator provides administrative and operational support for commercial projects from project initiation through completion. This role serves as a key point of coordination between internal departments, vendors, contractors, and customers, ensuring project documentation, reporting, and communication are managed accurately and efficiently.
The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities in a fast-paced environment.
Key Responsibilities
Project Documentation & Coordination
- Prepare, review, and distribute project documentation to support commercial projects.
- Ensure all project submissions are completed accurately and in accordance with customer requirements and internal procedures.
- Maintain organized electronic and physical project files.
- Monitor project milestones and assist with tracking project progress throughout the lifecycle.
- Coordinate the distribution of project-related materials, technical documentation, and closeout packages.
- Support project startup and closeout activities, ensuring all required documentation is complete and properly archived.
- Assist with maintaining project records and historical documentation for future reference.
Reporting & Administrative Support
- Generate and maintain various project, sales, and operational reports.
- Compile data and prepare reports for management review using spreadsheet and database applications.
- Maintain accurate records of project activity and departmental metrics.
- Support commission processing and administrative tracking functions as needed.
- Assist with document preparation, presentations, marketing materials, and customer-facing communications.
Customer & Team Support
- Provide exceptional customer service to both internal and external stakeholders.
- Act as a liaison between departments to facilitate communication and ensure timely project execution.
- Respond to inquiries and assist with resolving documentation and project-related issues.
- Support general office operations, including reception coverage and phone support when required.
- Assist team members with special projects and administrative tasks as assigned.
Systems & Process Support
- Utilize business software and project management systems to track project information and maintain records.
- Update and manage pricing, vendor, and project-related information as required.
- Identify opportunities to improve administrative processes and workflow efficiency.
- Perform additional duties and responsibilities as assigned.
Qualifications
Required
- High School Diploma or equivalent.
- 1 to 3 years of experience in project coordination, project administration, customer service, or a related support role.
- Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Strong attention to detail and commitment to accuracy.
- Ability to work independently while contributing effectively within a team environment.
- Customer-focused mindset with strong relationship-building skills.
- Demonstrated problem-solving abilities and a proactive approach to work.