Archived listing. The details below describe a past opening.
Robert Half's client is seeking a Project Assistant to support construction operations in Martinez, California through accurate coordination, documentation, and administrative oversight. This is a temporary to hire position and works closely with project management and field teams to provide administrative, project, and cost accounting support to throughout the construction process. This role partners closely with field personnel, project managers, accounting, and clients to ensure accurate project tracking, billing, documentation, and personnel records.
Project Assistant Key Responsibilities:
Project Accounting & Billing-
- Audit labor hours across internal and client systems to ensure accuracy.
- Track and allocate labor, equipment, materials, and project-related costs.
- Generate invoices and support project billing processes.
- Process updates related to new hires, labor rates, and employee classifications.
- Reconcile project records and assist with customer payment tracking.
Personnel Administration-
- Process onboarding and site access requests for new personnel.
- Maintain employee records, certifications, and organizational charts.
- Prepare manpower and staffing reports as needed.
Project & Site Support-
- Maintain project documentation, packing slips, invoices, and records.
- Support project tracking, reporting, and document control activities.
- Manage office supply inventory and assist with general site administration.
- Provide administrative support to both field and office teams.
Qualifications:
- Strong organizational, multitasking, and follow-up skills.
- Excellent attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to work independently and meet deadlines in a fast-paced environment.
- Customer-focused, collaborative, and team-oriented mindset.
- Experience in construction administration, project coordination, billing, payroll, accounting support, or document control is preferred.
If you are interested in this Project Assistant role, please apply today to be considered.
- Experience providing administrative or project support within construction, contracting, or a related project-based environment.
- Strong organizational skills with the ability to manage timelines, maintain records, and follow through on multiple assignments.
- High attention to detail when reviewing time entries, cost information, invoices, and supporting documentation.
- Ability to work independently after initial training while also collaborating effectively with office and field teams.
- Clear written and verbal communication skills with a detail-focused, service-oriented approach.
- Proficiency with document handling tasks such as scanning, filing, and maintaining structured project records.
- Comfortable working with project documentation, including requests for information, bid-related materials, and scheduling or tracking data.