Archived listing. The details below describe a past opening.
We are looking for a Program Administrator to support a non-profit early education initiative in Las Vegas. This is a Contract position focused on financial coordination, documentation accuracy, and administrative support tied to grant-funded program activity. The person in this role will help keep invoicing, reimbursement records, and reporting data organized so the program can meet compliance expectations and operate efficiently.
Responsibilities:
- Review and reconcile invoices for the Early Education team, ensuring supporting details are accurate before forwarding materials to Finance.
- Partner with program leadership and finance staff to prepare complete monthly reimbursement packages for submission to funding sources on schedule.
- Collect, organize, and maintain backup documentation from early childhood education centers to support grant reporting and audit readiness.
- Provide day-to-day guidance to partner organizations on budgeting practices, invoicing procedures, and administrative expectations connected to the program.
- Build effective working relationships with community partners to strengthen coordination and improve delivery of early education services.
- Maintain and examine required records such as child files, policy documents, staff credentials, and other grant-related materials to support compliance reviews.
- Enter and update program information in designated dashboards and databases, helping ensure reports reflect accurate and timely data.
- Perform detailed accounts payable and accounts receivable support, including filing, transaction tracking, and reconciliation of financial records without handling final check processing or high-level postings.
- At least 2 years of experience in accounting support, program administration, or a related clerical role.
- Hands-on experience with account reconciliation, invoice processing, and basic accounts payable and accounts receivable activities.
- Strong data entry skills with a high level of accuracy and attention to detail in recordkeeping.
- Proficiency in Microsoft Excel, including the ability to use formulas to organize and validate financial information.
- Familiarity with grant administration, reimbursement-based funding, or government-funded program documentation.
- Ability to reconcile vendor statements, process vendor invoices, and maintain orderly supporting files for audit or reporting purposes.
- Strong communication skills and the ability to work effectively with internal teams and external community partners.