We are looking for a Logistics/Dispatch Coordinator to support daily transportation and inventory activities in Houston, Texas. This Contract to Permanent position is ideal for someone who can keep documentation precise, coordinate pickup schedules efficiently, and maintain strong communication across drivers, field personnel, and internal teams. The role requires a detail-focused team member who can manage changing priorities, resolve operational issues quickly, and help keep oil movement running smoothly.
Responsibilities:
- Coordinate truck scheduling and dispatch activities to ensure oil pickups are completed on time based on operational priorities, storage capacity, and tank levels.
- Review tickets, load details, and field information for accuracy, and maintain complete records of pickup times, inventory activity, and related logistics data.
- Reconcile barrel counts and investigate mismatches between reported volumes and actual recovery information to support accurate tracking.
- Communicate regularly with drivers, field teams, sales partners, and other internal stakeholders to address delays, route changes, and service concerns.
- Monitor daily logistics activity to identify bottlenecks, improve workflow efficiency, and support cost-conscious operational decisions.
- Maintain documentation in Excel and logistics systems to support reporting needs, audit readiness, and overall data integrity.
- Partner with external trucking providers and internal operations teams to meet customer requirements and prevent service disruptions such as tank capacity issues.
- Support compliance efforts by keeping transportation and inventory records organized, current, and aligned with regulatory and company standards.
- Experience coordinating logistics, dispatch, transportation, or distribution activities in a fast-paced environment.
- Working knowledge of oil movement, trucking operations, inventory tracking, or related logistics processes.
- Strong attention to detail with the ability to verify records, identify discrepancies, and maintain accurate documentation.
- Proficiency with Excel and logistics or dispatch software for data entry, tracking, and reporting.
- Effective communication skills with the ability to work across internal teams, vendors, and field personnel.
- Demonstrated problem-solving ability in resolving operational issues and adapting to shifting priorities.
- Reliable work habits and the ability to stay organized and productive during extended or demanding shifts.