A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.
Key Responsibilities
- Greet and assist clients, visitors, and vendors in a professional and courteous manner
- Answer and route incoming phone calls, take accurate messages, and manage voicemail systems
- Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment
- Coordinate conference room scheduling and assist with meeting setup as needed
- Receive, sort, and distribute mail and courier deliveries
- Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation
- Support attorneys, paralegals, and legal assistants with ad hoc administrative requests
- Monitor office supplies and coordinate restocking as needed
- Ensure compliance with firm confidentiality and professionalism standards
- 1–3+ years of experience as a receptionist or front desk professional, preferably within a law firm or professional services environment
- Excellent communication and interpersonal skills with a strong client-service mindset
- Professional demeanor with the ability to handle sensitive and confidential information
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced, on-site office setting
- Proficiency with Microsoft Office (Outlook, Word, Excel) and standard office equipment
- Reliable, punctual, and comfortable serving as the face of the firm