We are looking for a Human Resources Coordinator to support day-to-day recruitment and onboarding activities for our team. This role focuses on recruitment coordination, new employee administration, orientation support, and accurate recordkeeping across the employee lifecycle. The ideal candidate is organized, detail-oriented, and comfortable working with managers and candidates to ensure a smooth and consistent hiring experience.
Responsibilities:
- Manage and refresh position descriptions and employment advertisements in partnership with HR team members, securing leadership approval before publication.
- Review historical workforce trends and collaborate with department leaders to anticipate staffing volume, timing, and seasonal workforce demands.
- Advertise open roles across internal and external channels and apply a range of sourcing methods to attract applicants with relevant experience.
- Arrange interviews between candidates and hiring managers while maintaining complete and accurate updates in recruiting and applicant tracking systems.
- Present employment offers to selected candidates, respond to questions about benefits and onboarding steps, and assist with completion of pre-employment and onboarding documents.
- Support background screening activities, identify cases requiring additional review, and monitor required licenses or certifications to ensure compliance.
- Organize orientation schedules and coordinate each employee’s start date and first-day logistics with the appropriate department supervisor.
- Lead orientation sessions for new employees and rehires, explain workplace policies, facilitate required training content, and coordinate safety training as needed.
- Maintain digital and paper personnel files in accordance with document retention requirements and assist with approved uniform and onboarding-related purchases.
- At least 1 year of experience in human resources, recruiting coordination, or a related administrative role.
- Working knowledge of onboarding practices, employee records administration, and HR support processes.
- Experience communicating professionally with candidates, new employees, supervisors, and internal stakeholders.
- Familiarity with HRIS, applicant tracking systems, and digital recordkeeping tools.
- Ability to manage multiple priorities with strong attention to detail and follow-through.
- Understanding of benefits-related onboarding communications and employment documentation.
- Comfortable handling confidential information with discretion and professionalism.