Archived listing. The details below describe a past opening.
Robert Half is partnering with an innovative life sciences organization in Solana Beach to identify a detail-oriented Full-Cycle Accounts Payable Specialist! This opportunity is ideal for someone who enjoys owning the AP process from invoice receipt through payment while supporting a sophisticated, deadline-driven accounting department. You'll work with vendors, purchasing, laboratory operations, and finance to maintain clean records, resolve invoice discrepancies, and ensure payments are processed accurately. Candidates who enjoy improving processes and keeping documentation audit-ready will thrive in this environment.
Responsibilities Include:
- Manage the full accounts payable cycle, from invoice intake through payment processing.
- Review invoices for accuracy, coding, approvals, and required backup.
- Perform three-way matching using purchase orders, invoices, and receiving records.
- Maintain vendor files and verify payment details according to internal controls.
- Prepare and process ACH, wire, and check payments.
- Reconcile vendor statements and research pricing or quantity discrepancies.
- Coordinate with purchasing and laboratory teams on purchase orders and missing receipts.
- Review employee reimbursements and corporate card transactions.
- Monitor AP aging and prioritize invoices according to payment terms.
- Assist with month-end accruals, account reconciliations, and close activities.
- Maintain organized records for audits and compliance reviews.
- Support 1099 preparation and other year-end accounting tasks.
- Identify opportunities to streamline invoice routing and payment workflows.
- 2–5 years of full-cycle Accounts Payable experience.
- Experience in biotech, medical devices, manufacturing, or another regulated industry is preferred.
- Knowledge of ERP systems such as NetSuite, SAP, Oracle, or similar platforms.
- Intermediate Excel skills, including sorting, filtering, and reconciliation support.
- Strong organizational skills and a commitment to accuracy.
- Ability to handle confidential financial information professionally.